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Who We Are

We are Near & Fair, an ethical fair trade gift shop in Hull.

You can find us at Trinity Indoor Market Arcade, Trinity House Lane, Hull, HU1 2JH

Near & Fair Logo: fair trade gift shop

Our website address is:

How the Law Protects You

Data protection laws state that we are only able to process personal data if we have valid reasons to do so. This will include but is not limited to, your consent, performance of a contract, to enable invoicing and payment, and to contact you for customer service purpose.

How Your Personal Data is Collected

We primarily receive information about you from our website, either from you completing forms on it or using it to purchase goods. We may also receive your data if you contact us by phone, email or during a personal transaction at the shop or at a trade fair or festival.

What Type of Data is Collected

The personal data that we may collect from you includes your name, address, email address, phone numbers, payment information and IP addresses. We may also keep details of your visits to our website including, but not limited to traffic data, location data, weblogs and other communication data. We also retain records of your queries and correspondence, in the event you contact us. We do not collect any Special Category Data (sensitive data) such as race, religion, biometrics or health data.

How We Use Your Information

We may use information about you in the following ways:

  • To process orders that you have placed with us via the web, email, phone or otherwise;
  • To provide you with products;
  • To comply with our contractual obligations we have with you;
  • To help us identify you and any accounts you have with us;
  • To provide customer care, including responding to customer requests;
  • To administer accounts, process payments and keep track of billing and payments;
  • To detect fraud and to make sure what you have told us is correct;
  • To notify you about changes to our prices;
  • To provide you with information about products that you request from us or which we feel may interest you where you have consented to be contacted for such purposes.
  • To provide you with specific business information, for example, our attendance at trade fairs and new catalogues.
  • Our website uses cookies to monitor your behaviour on our site when you are using it. (see later section about cookies for a fuller explanation).

Retention Periods

We will keep your personal data for the duration of the period you are a customer of Near & Fair. We shall retain your data only for as long as necessary in accordance with applicable laws.

On the closure of your account, we may have to keep your data for up to eight years so we comply with our legal and/or accountancy obligations.

Who Has Access to Your Personal Data?

All staff at Near & Fair may have access to your data in order to perform business activities. Personal data may be shared with any courier companies we use to deliver your goods.

In addition, our website also works with a number of third parties who act as payment providers and we may receive information from them about you. These third parties may collect information about you including, but not limited to, your IP address, device-specific information, server logs, device event information and location information. We use their features on our website, however, in some instances, they may be acting as a data controller and they will have their own privacy policies, which we advise you to read.

We may pass your personal data to third parties for the provision of services on our behalf (for example processing your payment) but we will only ever share information about you that is necessary to provide the service at the time of need.

Similarly, we may share your personal data if we are under a duty to disclose data in order to comply with any legal obligation or to protect the rights, property, or safety of Near & Fair, our customers, or others. This includes but is not limited to exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and dispute policies.

For the avoidance of doubt, we do not and never shall sell, rent or exchange your personal information with any third party for advertising or marketing purposes or indeed any other reason.

As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping the password confidential. We ask you not to share a password with anyone.

Embedded Content From Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Since we do not control those websites, we encourage you to review the privacy policies of these third-party sites. Any information that is supplied on these sites will not be within our control and we cannot be responsible for the privacy policies and practices of these.

Your Rights

In preventing the use or processing of your personal data, it may delay or prevent us from fulfilling our contractual obligations to you. It may also mean that we shall be unable to provide our goods or services.

You have the right to object to our use of your personal data or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal and accountancy reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.

Our Privacy Notice shall be made clear to you at the point of collection of your personal data.

You have the right to ask us not to process your personal data for marketing purposes. However, as set out above we believe we do not use your data for any marketing purposes beyond those involved with servicing the account you have with us (e.g. notification of sales and trade fairs). If you do not wish to be contacted for these reasons once you have agreed to us holding your data in order to supply you with goods please contact us by telephone (07927527764) or email ( and we will annotate your account accordingly.

You have the right to ask us what personal data we hold about you.

If at any time you wish to exercise this right you can contact us by telephone on 07927527764 with your name, postcode and phone number, write to us at our address below or email us at

To protect your privacy and security we may need to verify your identity before sharing this information

You have the right to ask us to update or amend any out of date or incorrect data

If at any time you wish to amend your data you can contact us by telephone on 07927527764 with your name, postcode and phone number, write to us at our address below or email us at

To protect your privacy and security we may need to verify your identity before making amendments.

You have the right to ask us to delete the data we hold about you

If at any time you wish to exercise this right you can contact us by telephone on 07927527764 with your name, postcode and phone number, write to us at our address below or email us at

To protect your privacy and security we may need to verify your identity before deleting your data.

Please note: On the closure of your account, we may have to keep your data for up to eight years so we comply with our legal and/or accountancy obligations.


We use a technology called “cookies” as part of a normal business procedure when you use our website.

  • We use cookies to improve your experience on our websites and for functionality purposes, for example, if you choose to buy any of our products and services, you must consent to us placing a cookie on your computer;
  • We also use cookies to understand your usage of our website (Analytics)

You have a legal right, as a website user, to be given the opportunity to understand how cookies are used on our websites and consent to cookies being stored on your computer or device (laptop/mobile/tablet).

What Are Cookies?

A cookie is a small text file, typically of letters and numbers, downloaded to your computer when you access websites. Typically, they contain the following information: a site name and unique user ID, the duration of the cookie’s abilities and effects, and a random number. As a rule, cookies cannot be used to reveal your identity or personally-identifying information.

When you visit a website that uses cookies for the first time, a cookie is downloaded onto your computer. The next time you visit that website, your computer checks to see if it has a cookie that is relevant and sends the information contained in that cookie back to the website. The website then notes that you have been there before, and in some cases, tailors what pops up on the screen to take account of that fact. They also might record how long you spend on each page on a site, what links you click, even your preferences for page layouts and colour schemes.

Generally, the role of cookies is beneficial, making your interaction with frequently-visited sites smoother with no extra effort on your part. Without cookies, online shopping would be much harder. Without cookies, some websites will become less interactive with the cookie option turned off.

Most Common Cookies

Session Cookies

These cookies expire when you close your web browser (Internet Explorer, Firefox, Safari, Google Chrome, etc). These cookies are used for various reasons, for example, remembering what you have put in your shopping basket as you browse a website. They can also be used for security to access your Internet banking or email.

Persistent Cookies

These cookies are still stored on your computer after you have closed your web browser which allows your preferences on websites to be remembered. These cookies are used for a variety of purposes, for example, remembering your preferences on a website (your language choice or your username on a particular website).

First and Third Party Cookies

This refers to the website placing the cookie. First party cookies are cookies set by us,, the website you are visiting. Third-party cookies are set by another website; typically for advertising, though on our website third-party cookies are placed when you start to pay for an order using one of our payment providers.


There are some exemptions to the above where it is essential for a website to store information on your computer, for example, when you want to pay for your order using our payment providers (PayPal) so that they can provide the service to you that you have requested.


We use Google Analytics cookies to provide us with information on how you use our website and how you found our website. More information about Google Analytics data privacy and security can be found: Google Analytics Privacy
You can opt-out of being tracked by Google Analytics across all websites visit

Control and More Information

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit or

Data Breaches

In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below:-

Address: Near & Fair, Trinity Market Arcade, Trinity House Lane, Hull, HU1 2JH, United Kingdom


Telephone: 07927527764